You’ll have a clear point of contact and a steady rhythm of updates from start to finish.
Who’s on site
- Project Lead/Foreman: Runs the crew, handles quality, safety, and day-to-day decisions. You’ll get their name and mobile number before work begins.
- Crew Members: Licensed/insured installers assigned to your project; everyone follows our site rules (fall protection, housekeeping, language/professional conduct).
- Project Manager (offsite): Monitors schedule, materials, inspections, and change orders; steps in for escalations.
Communication plan
- Kickoff text/email (prior day): Crew arrival window, parking/equipment notes, and any homeowner prep (moving cars, pets, gates, alarms).
- Daily morning check-in (on site or text): What we’re doing today, areas impacted, expected noise/vibration, and weather notes.
- Midday update (as needed): Progress snapshot and any decisions we need from you.
- End-of-day recap: What was completed, photos of key milestones/repairs, tomorrow’s plan, and any inspections scheduled.
- Weekly summary (multi-day jobs): Timeline vs. plan, budget/changes, open items.
How to reach us
- Foreman direct line: For anything happening right now on site.
- Project Manager: For schedule changes, scope questions, or approvals.
- Office line/text & email: For billing, warranty, or documentation requests.
- After-hours/emergencies: Dedicated on-call number for weather or urgent issues.
Expectations & access
- Standard work hours and quiet-time limits will be shared up front; tell us about HOA or city restrictions.
- Share access details (gate/garage codes), special concerns (pets, irrigation, neighbors), and preferred contact method (call/text/email). We offer bilingual communication upon request.
Documentation
- We keep a photo log of hidden conditions (decking, flashing, ventilation), inspection tags, and corrections. Any change orders are documented in writing for your approval before we proceed.
Bottom line: a named foreman on site, proactive daily updates, fast responses when you reach out, and clear documentation every step of the way.